Alankit Limited, a well-known name in the financial services and compliance sector, has officially notified the stock exchanges about the cut-off date for e-voting and book closure period for its upcoming 36th Annual General Meeting (AGM). The announcement was made through an official communication to both BSE Limited and the National Stock Exchange of India (NSE) on 26th August 2025, in compliance with Regulation 42 of SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015.

The 36th AGM of Alankit Limited is scheduled to be held on Tuesday, 23rd September 2025 at 11:45 A.M. The meeting will take place through Video Conference / Other Audio-Visual Means (VC/OAVM), a method that has become widely adopted by listed companies to ensure broader participation and convenience for shareholders, especially in the post-pandemic era.

This communication plays a very important role in ensuring that shareholders are well-informed about their rights and responsibilities related to voting, attendance, and decision-making at the AGM. Such disclosures also build trust in the company’s governance practices and demonstrate its compliance with SEBI’s regulatory framework.

Details of Book Closure and Cut-off Date

The company has announced that the Register of Members and Share Transfer Books of Alankit Limited shall remain closed from 17th September 2025 (Wednesday) to 23rd September 2025 (Tuesday), both days inclusive.

The purpose of this book closure is directly linked to e-voting eligibility for the resolutions that will be taken up at the AGM. Book closure essentially means that only those shareholders whose names appear in the register by the specified dates will be entitled to participate in the voting process.

In addition to this, the company has also declared Thursday, 18th September 2025 as the cut-off date for the purpose of remote e-voting and e-voting during the AGM. This means that shareholders holding equity shares of the company, whether in physical form or in dematerialized form as on the cut-off date, will be eligible to cast their votes electronically.

Importance of SEBI Regulation 42 Compliance

The Securities and Exchange Board of India (SEBI) mandates listed companies to provide clear intimation of book closure and cut-off dates under Regulation 42 of SEBI LODR Regulations, 2015. The aim is to protect shareholder interests and ensure transparency.

By providing advance notice of these key dates, companies like Alankit Limited enable shareholders to prepare themselves for participation in the corporate decision-making process. This is crucial, as resolutions passed in an AGM can include approval of financial statements, declaration of dividends, appointment or reappointment of directors, auditors, and other critical business matters.

Non-compliance with such regulations may attract penalties or restrictions from SEBI, which is why timely communication is both a regulatory requirement and a good governance practice.

The Role of E-Voting in Modern Corporate Governance

One of the most important features of this update is the emphasis on remote e-voting. Over the years, SEBI and the Ministry of Corporate Affairs (MCA) have made it compulsory for listed companies to provide e-voting facilities to shareholders. This mechanism allows shareholders to cast their votes electronically from the comfort of their homes, ensuring a fair, transparent, and inclusive process.

Alankit Limited’s announcement clarifies that both remote e-voting before the AGM and e-voting during the AGM itself will be available. This hybrid approach gives shareholders the flexibility to participate according to their convenience.

The adoption of VC/OAVM for hosting the AGM also reflects the company’s commitment towards digital transformation and sustainability, reducing the need for physical gatherings while still ensuring that shareholders have equal opportunities to engage.

Significance for Shareholders

For shareholders of Alankit Limited, this intimation has several important implications:

1. Eligibility for Voting: Shareholders must ensure that their holdings are correctly recorded by the cut-off date (18th September 2025). Only then will they be eligible to vote.

2. Participation in AGM: The AGM provides a platform for shareholders to interact with the management, understand company performance, and raise queries. By hosting it through VC/OAVM, shareholders from across locations can participate without logistical barriers.

3. Decision-Making Power: The voting process allows shareholders to exercise their rights in approving resolutions related to the company’s governance, financial statements, and future plans.

4. Dividend Entitlement (if applicable): Often, companies also use book closure dates to determine dividend eligibility. While Alankit Limited’s announcement specifically focuses on voting, shareholders must always remain alert for dividend-related disclosures as well.

Broader Context of Alankit Limited’s Corporate Announcements

Alankit Limited has a track record of being compliant with SEBI’s disclosure requirements. Regular communication to the stock exchanges builds credibility among institutional investors, retail shareholders, and regulators.

With the 36th AGM approaching, this intimation reflects the company’s preparedness in terms of corporate governance. It also signals to the market that the company is committed to shareholder inclusivity and regulatory transparency.

For long-term investors, such practices enhance confidence in the company’s stability. Timely disclosures also help prevent any ambiguity that could otherwise affect investor sentiment.

Why This Matters in the Current Market Scenario

In today’s dynamic stock market environment, where corporate governance and compliance play a crucial role in investor decision-making, updates like this hold significant value. Shareholders and potential investors keep a close eye on such regulatory announcements to assess the company’s governance culture.

Moreover, given that AGMs often involve passing of key financial and strategic resolutions, active participation of shareholders ensures that decision-making is not concentrated in the hands of a few but is instead democratic and transparent.

Conclusion

The announcement by Alankit Limited about its book closure period and cut-off date for e-voting for the 36th Annual General Meeting is a significant step in keeping shareholders informed and engaged. Scheduled for 23rd September 2025, the AGM will take place through VC/OAVM, reflecting the company’s digital-first approach.

By fixing 18th September 2025 as the cut-off date, the company has ensured clarity for shareholders regarding their eligibility to participate in the voting process. The book closure from 17th to 23rd September 2025 further strengthens compliance with SEBI’s regulations.

Such regulatory updates not only protect shareholder rights but also reaffirm the company’s dedication to corporate transparency, compliance, and good governance practices. For investors, these announcements are a clear indicator of a company’s commitment towards fair practices and inclusivity in decision-making.

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