On June 14, 2025, Fluidomat Limited, a listed company under BSE Code: 522017, announced that it has dispatched letters to its shareholders holding physical securities, urging them to comply with mandatory requirements under the latest SEBI Master Circular dated May 7, 2024. The disclosure was made to the Bombay Stock Exchange (BSE) through an official filing by the Company Secretary and Compliance Officer Devendra Kumar Sahu.

The Fluidomat KYC update is being undertaken in strict compliance with Regulation 30 read with Schedule III Part A Para A Clause No. 12 of SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015. The action follows instructions issued under the SEBI circular SEBI/HO/MIRSD/POD-1/P/CIR/2024/37, applicable to all holders of physical securities.

The letters, dispatched by the Registrar and Share Transfer Agent (RTA), M/s Ankit Consultancy Pvt. Ltd., are intended to obtain and update the following from shareholders who continue to hold shares in physical form:

• Permanent Account Number (PAN)

• Bank Account Details

• KYC Contact Details including postal address, email, and mobile number

• Nomination Details

• Specimen Signature

As per the latest Fluidomat shareholders PAN update process, it is mandatory that all shareholders holding shares in physical format furnish complete and accurate information to the RTA. Without these details, shareholders may face restrictions in receiving dividend/interest payments or redemption amounts, as all such transactions will now only be routed via electronic payment methods.

The letters also reference the historical context of SEBI circulars dated November 3, 2021, December 14, 2021, March 16, 2023, November 17, 2023, and the latest Master Circular dated May 7, 2024, which consolidates and supersedes earlier directives. These regulations stress the importance of maintaining up-to-date shareholder records to avoid fraud, streamline processes, and increase investor security.

The shareholders are advised to respond to the dispatch using standard SEBI-mandated forms:

• Form No. ISR-1 for updating PAN and KYC details

• Form No. ISR-2 for submission of bank account details

• Form No. ISR-3 for signature specimen

• Form No. SH-13 for nomination declaration

An example shared in the letter issued to a shareholder named Shri Ramanlal Manikchand Sonimin, holding shares under Folio No. 2500, listed the current KYC status and documents still needed from the shareholder. This showcases the Fluidomat physical shareholders compliance efforts in action.

The letter highlights:

• PAN is already registered for the first holder but missing for others.

• Bank account details, nomination details, and specimen signature are not yet provided.

• Shareholders must use the provided forms and submit their updated information promptly.

Fluidomat’s share transfer compliance process reflects its alignment with SEBI’s increasing focus on digitisation, transparency, and protection of investor interests. With SEBI gradually moving towards dematerialisation and discouraging physical securities, these compliance steps are necessary to ensure that all existing shareholders remain eligible to receive their financial entitlements and maintain valid ownership records.

The move also aims to eliminate discrepancies, prevent duplicate or fraudulent claims, and bring uniformity to shareholder records across listed companies in India.

Fluidomat nomination form SH-13 ensures that all shareholders have a nominated heir for the securities in case of unforeseen events. Bank details submission is also critical, given that electronic payments are now the only method of distributing dividends and redemptions.

The circular clarifies that in the absence of required information:

• Shareholders may not be able to receive dividends.

• Their securities could be subject to a freeze as per SEBI's framework.

• Share transfers or corporate actions may be delayed or rejected.

This communication marks a major effort by Fluidomat to educate, engage, and bring their physical shareholders into full regulatory alignment. It also demonstrates the company’s commitment to following SEBI LODR regulation and ensuring that all stakeholders are protected under the current capital market framework.

The update is especially important in today’s context, where regulators are tightening norms to secure investor interests and streamline record-keeping processes, and when companies are aiming for maximum transparency and digitisation.

In conclusion, Fluidomat’s June 2025 shareholder update serves not just as a routine regulatory filing but also as a proactive investor service initiative. It offers all physical shareholders a clear pathway to become fully compliant with Fluidomat SEBI circular 2025 mandates and continues the company’s journey toward modernised governance, investor trust, and operational transparency.

With deadlines approaching under SEBI’s compliance calendar, shareholders are encouraged to take immediate steps to fill and submit the required forms, ensure their records are updated, and continue to participate smoothly in the company’s financial activities.

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