HEC Infra Projects Limited successfully conducted its 20th Annual General Meeting (AGM) on 18th September 2025 through Video Conferencing (VC) / Other Audio-Visual Means (OAVM) in compliance with MCA and SEBI circulars and applicable provisions of the Companies Act, 2013, and SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015.

AGM Proceedings

The meeting was chaired by Mr. Gaurang P. Shah, Managing Director, who welcomed the shareholders and confirmed the presence of the requisite quorum. The Chairman introduced fellow Board members and statutory auditors. The Company Secretary, Ms. Khushi Bhatt, read the agenda items of the Notice dated 1st August 2025, which was taken as read with the permission of shareholders. She also confirmed that no qualifications were reported by the Statutory and Secretarial Auditors for the fiscal year 2025.

The general progress and business performance of the Company during FY25 was highlighted during the meeting.

E-Voting Details

As per regulatory requirements, remote e-voting was provided to shareholders from 15th September 2025 (09:00 AM) to 17th September 2025 (05:00 PM). Shareholders present at the AGM who had not voted remotely were allowed to cast their votes electronically during the meeting. Mr. Kashyap R. Mehta and, failing him, Mr. Yash K. Mehta, partners of Kashyap R. Mehta & Partners, were appointed as Scrutinizers to oversee the e-voting process. The results will be communicated to NSE within the prescribed time frame.

Business Transacted

The following Ordinary and Special business items were considered and approved by shareholders:

Ordinary Business:

1. Adoption of the Audited Standalone Financial Statements for FY25 along with the reports of the Board and Auditors.

2. Reappointment of Ms. Rupal G. Shah (DIN 01756092), retiring by rotation, as Director.

Special Business:
3. Appointment of M/s. KDN & Associates LLP, Chartered Accountants, Ahmedabad as Statutory Auditors for a period of five consecutive years until the 25th AGM (FY2030).
4. Appointment of M/s. Nishant Pandya & Associates, Practising Company Secretaries, Ahmedabad as Secretarial Auditors for five consecutive financial years (FY25-26 to FY29-30).
5. Authorisation to the Board of Directors to borrow up to Rs. 250 crore, exceeding the aggregate of paid-up capital and free reserves.
6. Ratification of remuneration payable to Cost Auditors.

Conclusion

The AGM commenced at 12:00 Noon IST and concluded at 12:15 PM IST. Shareholders were requested to cast their votes electronically for agenda items if they had not voted during the remote e-voting period. The e-voting results and Scrutinizer’s Report will be submitted in accordance with Regulation 44(3) of SEBI LODR Regulations, 2015.

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